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Large contracts are let competitively, using the Official Journal of the European Union (OJEU). We do not have an approved supplier(s) list. See the latest opportunities for suppliers.
To reduce administration costs and to adhere to the EC Procurement regulations, we purchase all requirements through existing framework agreements, where available. These are:
To register with the above companies, or review the services available, please contact them directly via their websites.
Buy4London (B4L): The Southern Housing Group works with other London-based housing associations as a purchasing consortium. B4L aims to procure commodities and labour separately to deliver efficiencies of scale.
Any other EU-regulated requirements are advertised on this website and through:
Where we advertise
We normally advertise our purchasing requirements in the following places:
Procurement process summary
This process may be amended to suit specific types of procurement and may be reduced for low-value requirements. As a minimum, bidders shall be provided with a specification and requested to provide a financial quotation.
All procurement exercises are conducted fairly and openly with adequate information to bidders throughout the process. Records are made at all stages so that procedures are fully auditable.
We seek to include residents and leaseholders in all relevant procurement exercises.
We undertake either a price-only or value-for-money assessment to identify the supplier/s who will provide the best solution.
Our tender evaluation is strictly controlled and conducted objectively and impartially. The criteria types, groups and weightings will vary depending on the circumstances and bidders are informed of these in tender documents.
During this process we may ask shortlisted bidders to provide samples and/or demonstrate their products or services, and we may interview bidders.
Terms and conditions
Our Development department uses the most up-to-date versions of the following industry-standard contracts:
Our online procurement system aims to achieve savings and efficiencies through reduced administration and streamlined processes. Our suppliers will not be required to implement new systems in order to trade.
We are fully committed to playing a part in preserving natural resources and preventing environmental pollution, and use sustainable products and services wherever possible.
To support the Government's Greening policy we expect potential suppliers to have environmental management systems in place along the lines of ISO 14001 or the equivalent, where appropriate.
As a social landord we have a responsibility and commitment to delivering services which are responsive and effective for our residents, who are diverse in terms of ethnicity, gender, age, sexuality, disability and faith. We want our suppliers and partners to actively work with us in delivering our equalities agenda and priorities. Our procurement activity and resultant contracts are important to helping us make a difference to the lives of our residents. We will take steps to ensure that the contracts we let promote equality and diversity where appropriate and where possible.
This includes suppliers completing an Equality & Diversity Questionnaire as part of the tender process and signing up to abide by the Equality Opportunities Statement in our contracts.
Further information, email the Procurement Team or write to:
Group Procurement Team
Southern Housing Group
59-61 Clerkenwell Road
London EC1M 5LA