To register with the above companies, or review the services available, please contact them directly via their websites.
Buy4London (B4L): The Southern Housing Group works with other London-based housing associations as a purchasing consortium. B4L aims to procure commodities and labour separately to deliver efficiencies of scale.
Any other EU-regulated requirements are advertised on this website and through:
Where we advertise We normally advertise our purchasing requirements in the following places:
National and local press
Procurement process summary
Working with internal stakeholders to define the requirement
Preparing advertisements, invitations to tender and evaluation criteria
Receiving expressions of interest
Selecting potential suppliers
Despatching invitation-to-tender documents
Opening tender responses at a specified date and time
Evaluating tenders according to the process outlined in the tender
Visiting and/or interviewing suppliers
Making the final selection
Awarding contracts and notifying bidders
Debriefing unsuccessful bidders on request
This process may be amended to suit specific types of procurement and may be reduced for low-value requirements. As a minimum, bidders shall be provided with a specification and requested to provide a financial quotation.
All procurement exercises are conducted fairly and openly with adequate information to bidders throughout the process. Records are made at all stages so that procedures are fully auditable.
We seek to include residents and leaseholders in all relevant procurement exercises.
Evaluation We undertake either a price-only or value-for-money assessment to identify the supplier/s who will provide the best solution.
A price-only assessment is usually used for low-priced, uncomplicated tenders based on tight input specification and is evaluated solely on price.
A value-for-money assessment (detailed as Most Economically Advantageous Tender in Public Contract Regulations) is based upon a balanced review of quality and price.
A financial assessment of all bidders is undertaken on all tenders, where appropriate.
Our tender evaluation is strictly controlled and conducted objectively and impartially. The criteria types, groups and weightings will vary depending on the circumstances and bidders are informed of these in tender documents.
During this process we may ask shortlisted bidders to provide samples and/or demonstrate their products or services, and we may interview bidders.
Terms and conditions Our Development department uses the most up-to-date versions of the following industry-standard contracts:
JCT with Contractor's Design
Immediate Form of Contract
Minor Building Works
E-procurement Our online procurement system aims to achieve savings and efficiencies through reduced administration and streamlined processes. Our suppliers will not be required to implement new systems in order to trade.
Environmental policy We are fully committed to playing a part in preserving natural resources and preventing environmental pollution, and use sustainable products and services wherever possible.
To support the Government's Greening policy we expect potential suppliers to have environmental management systems in place along the lines of ISO 14001 or the equivalent, where appropriate.
Diversity As a social landord we have a responsibility and commitment to delivering services which are responsive and effective for our residents, who are diverse in terms of ethnicity, gender, age, sexuality, disability and faith. We want our suppliers and partners to actively work with us in delivering our equalities agenda and priorities. Our procurement activity and resultant contracts are important to helping us make a difference to the lives of our residents. We will take steps to ensure that the contracts we let promote equality and diversity where appropriate and where possible.
This includes suppliers completing an Equality & Diversity Questionnaire as part of the tender process and signing up to abide by the Equality Opportunities Statement in our contracts.