We take our data protection responsibilities seriously and want to keep you informed about how we use your personal data.
We hold the CV you provide when you apply which contains your name and contact details, information about your education and qualifications, former employers and work history. All the information we hold is necessary for us to assess your suitability for the job.
Before we confirm a job offer, we carry out some pre-employment checks including taking up references and a credit reference check. To carry out these checks we share your name and a bit of information to help the third parties identify you. The credit reference check will include information from publicly accessible sources such as the courts and credit reference agencies.
If you previously lived or worked outside the EEA then our pre-employment checks will include carrying out checks in those countries. It is in our legitimate business interests to make sure that we offer the job to the most appropriate candidate
Once your appointment is agreed we will use your personal data to send the employment contract and job offer to you. These are steps preparatory to entering into the contract of employment. We will also notify any recruitment agency involved in your recruitment that an offer has been made. Most of the information we hold at recruitment stage has been provided by you directly, or on your behalf by the employment agency.
We keep our recruitment records for the duration of the recruitment process and then for no longer than six months for unsuccessful candidates. For successful candidates, the personal data in the recruitment file will be carried forward into the employee’s HR file.
We would not publish your personal data, for example, your photograph or work contact details, without your consent but some job roles will involve a degree of publicity and we will make that clear at interview stage.
Your data protection rights
You have the right to ask for a copy of the personal data we hold that relates to you. If you can show that any of the data we hold is misleading or incorrect you have the right to have it corrected.
You can ask us to delete personal data relating to you in certain circumstances, where we do not require it to meet a legal obligation. You can also request a restriction of processing so that your records are maintained beyond our usual retention period.
You have the right to object to processing on the grounds that it causes you damage or distress and the right to take away a copy of your personal data in electronic format in certain circumstances.
If you’re unhappy about the way we use your personal data or the way we respond to your request to exercise your data protection rights, you can contact our Data Protection Officer at firstname.lastname@example.org. You also have the right to lodge a complaint with a supervisory authority, the Information Commissioner at the Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF.
Southern Housing Group is registered at Fleet House, 59-61 Clerkenwell Road, London EC1M 5LA. You can contact our Data Protection Officer, Kat Worth at this address.